1. What is transaction management in real estate?

Transaction management in real estate refers to the process of overseeing and coordinating all aspects of a real estate transaction from start to finish. This includes managing paperwork, communication between parties, tracking deadlines, and ensuring compliance with legal requirements.

2. Why do I need a transaction coordinator?

An experienced transaction coordinator will help you scale your business. Think of it as bringing on a professional partner like hiring an accountant or home inspector. Not only will your TC keep your paperwork and deadlines organized and on track, they will also become a second set of eyes helping your and your client avoid potential headaches during the transaction. 

3. What services do you provide as a transaction coordinator?

We provide a comprehensive range of services, including:

• Document preparation and review
• Compliance checks
• Timeline management and deadline tracking
• Communication with all parties involved (agents, buyers, sellers, lenders, inspectors, etc.)
• Assistance with closing processes

4. How do you ensure compliance with real estate regulations?

We stay up-to-date with local and state real estate regulations and ensure that all paperwork is accurate and complete. Our thorough compliance checks help mitigate risks and protect agents’ licenses.

5. How do you communicate with clients and agents during a transaction?

We use various communication methods, including email, phone calls, and project management tools. We prioritize clear and timely communication to keep all parties informed throughout the transaction.

6.How is a TC different from an assistant?

A general assistant can complete a variety of tasks for you. Including social media scheduling, marketing duties, attending to your email, or making routine phone calls. Many assistants even offer a specialized skill set, such as graphic design, that you could put to good use.

Virtual transaction coordinator services include managing insurance requirements, ensuring all paperwork is completed properly, opening escrow, tracking deadlines coordinating inspections and more. You can count on them to handle almost all of the paperwork related tasks for your transactions, but they do not stray outside of those tasks.

7. What technology do you use for transaction management?

We utilize various software tools to streamline transaction management, including document management systems and communication platforms. This helps us track progress, manage deadlines, and maintain organized records.

8. How do I get started?

Getting started is easy! Simply contact us via email or phone, and we’ll discuss your needs and how we can assist you. Once we agree on the services, we’ll guide you through the onboarding process.

9. What if the Contract doesn't close?

We understand that anything can happen during a real estate transaction, that’s why “we get paid when you get paid”. We will circulate the cancellation paperwork and make sure your back office is in compliance before closing out our file. If we are handling the listing for you, we will update the MLS on your behalf. 

10. How and When do I Pay for services?

For Contract to Close: If your office offers the option to be paid at the table through a DA/CDA, we can may be able to add our fee to it depending on your office’s policies. If your brokerage doesn’t offer that option, you pay with a credit card. 

For Listing Management + Compliance: Your credit card on file is billed within 48 hours of compliance completion. Please note that listings will be billed prior to activation in the MLS. 

For Paperwork Prep: Services fees are due at the time of the request. 

Have a specific question? Let us know!